This tutorial was created within PowerPoint X for Mac®. The steps may not apply to all versions and operating systems.
You want your PowerPoint presentation to leave a lasting impression, and not lull your peers to sleep as most slideshow presentations might. Adding an audio element can help give your presentation that extra zing. This tutorial will demonstrate three ways to incorporate audio into your PowerPoint presentation. We will build a five-slide presentation illustrating three different audio techniques. The first thing you want to do is set up your PowerPoint slideshow the way you normally would. Decide how you can use the audio to make your presentation have more impact. Perhaps you want a sudden power surge as the next slide comes up, or a tune to play when you click on an icon, or perhaps background music to play while you roll your presentation. We will look at how to achieve each of those objectives. Once you have decided how you will use the audio, it is time to incorporate it into the slideshow.
The first thing we will do is create the "sudden power surge" when a slide comes up. I am going to incorporate this element on my second slide after the introduction slide. To get the audio object onto the slide go to Insert>Movies and Sounds>Sound from File, and browse to the audio you want to use for this. PowerPoint will accept many different audio file types including MP3, AIFF, WAVE and MIDI name a few.
(import the audio file that you want to use)
When you have located your file, a pop up will appear asking if you want you movie to play automatically or when prompted.
(pop up message when audio is selected)
For this first one we want the audio to play right away when we go to the second slide so select "Yes." A small media file icon with four little boxes at its corners will then appear on your slide.
(media file icon)
Since this object doesnÕt need to be seen at all we are going to make it invisible. To do this go to Slideshow>Animations> and select "Off" from the drop down menu. This should prevent the icon from being seen during your presentation. Preview the presentation and see if it works, there is a chance it may not function correctly right away.
(prevent the icon from being seen)
If this technique doesnÕt work there is something I have found that will make it work. You must first give the file an animation property, I selected "Flash Once" for mine. Test and make sure the object functions according to the animation property. The icon should, as titled, flash once. Then go back into the Animations menu and select "Off." This time it should work correctly and the icon should not be visible. The next thing we want to do is have the audio play once only when the slide is introduced. To achieve this select the media object on the slide, return to the Animations menu, and this time select CustomÉ
(open the Custom Animations dialog box)
The next window will allow you to set preferences for the media object on the slide. If the dialog box sayÕs "No options are available for this object" then make sure you have the media file selected in the objects box on the left.
(customize the media object)
Make sure that the "Play using animation order" box is checked.
(play using animation order)
Then go to the top of the window and select "Order and Timing." (If you select it without checking the "Play using animation order" box, then the options will be grayed out and unavailable.) Next look at the bottom of the "Order and Timing" options, you will see an "On mouse click" or "Automatically" option. Select "Automatically," and select "0" for seconds.
(set to "Automatically)
We will not be changing anything under "Effects." Test the slideshow and make sure it works correctly up until this point.
On the third slide we will place a media object that will not play until prompted. Follow the same process to add the media object as before, only this time when the auto play pop up message comes up select "No." You will see the media file icon appear on your slide. Since you want this file to play on cue you will need to actually see it on your slide so you know where to click when you are ready for it to play. Use the small boxes around the icon to make its size smaller. Then click and drag to move the icon to a corner or someplace where it wonÕt interfere with the layout of the images or text on your slide. Perhaps you only need this audio to play through once. If so then you are done, the audio will play when you click on the media file icon. During your presentation you can stop the audio after it has started by pressing the escape key. However if you want the audio to loop continuously while you speak you will need to customize this media object as well. Open the Custom Animation dialog box again and under options select loop until stopped.
(loop the audio for continuous play)
That will do the trick. Test the slideshow out and make sure it works up to this point. When you are ready to play the file simply click on the media file icon to play it.
For the fourth slide we want to begin playing audio that will play through the rest of the slideshow. I am going to insert some subtle royalty free music to create the mood while I scroll through images. To do this import your media file to your slide. Open the Custom Animations dialog box and check the "Play using animation order" box. Then go down and select continue slideshow, for the slideshow to be able to play through while your audio is going. And finally go down to where it says "Stop playing" and select "After," and the number of slides you would like the audio to play through after the current one. The audio will play through those slides. Go ahead and insert a few extra slides on your presentation to test this out.
(select the number of slides for the audio to play through)
That is it! Test your project through and make sure the elements work the way they should on each slide. The final thing I would like to mention is that some audio file types do not automatically embedded into a PowerPoint presentation. The presentation merely links to external files on your computer. In order for them to work you would need to bring along all of the audio files with your .ppt file. However to avoid this you can embed the files by saving your presentation as a PowerPoint Package. Do this by going to File>Save As. When the dialog box appears, go down and change the format to PowerPoint Package.
(save as a PowerPoint Package to embed the audio files in presentation)
Doing this will embed the external files into your presentation.
This tutorial is © Award Winning Music 2013